Procurement:
 Provide planning support and advice to those making a procurement request, then process and
manage the procurement process in accordance with SIF policies and procedures, in a transparent,
accountable, efficient and cost effective manner.
 Follow-up the procurement for all bases in area of operations.
 Validate the Purchase / Service Contracts for procurement, along with coordination of admin team.
 Set up and maintain a database of suppliers, detailing criteria of quality, price, service, ethics etc.
 Undertake quotations or launch Calls for Tender.
 Get validation of relevant procurement from HQ.
 Check the condition and nature of goods received as required by the contracts.
 Manage the presentation, circulation, filing and archiving of procurement documents, conforming to
SIF procedures.
Undertake periodic inventories.
 Manage stock movements and distributions of goods in the framework of project implementation.
 Ensure that local market surveys are regularly carried out, to ensure a full knowledge of the
availability and price of local items.
 Ensure that all procurements are tracked and recorded to identify items that should be part of a preapproved tender process, and ensure that open and free competition for procurements is adhered
too.
 Capture pipeline information, and coordinate the management of the supply chain ensuring that
Program staffs are well-informed and well-prepared for incoming goods and materiel.
 Elaborate and update suppliers data base as well as prices list.
 Liaise and negotiate with suppliers.
 Enforce proper use of procurement ceilings and approval procedures.
Assets and Property Management:
 Ensure the safety and effective use of all SIF assets and properties in the office.
 Account for the overall compliance with assets, properties and premises management procedures.
 Ensure the maintenance and repairs of assets and properties in timely manner.
 Assess the need for additional equipment / premise.
 Account for the overall compliance with assets, properties and premises management procedures.
 Regularly control the Asset Documentation (Asset Card, Maintenance / Repair Card, Monthly
Equipment Follow Up).
 Ensure that Assets file is updated with all necessary documents (vouchers, technical manuals, repair
and maintenance documents).
 Ensure timely reporting on /assets & stock status, to help Program staff with planning of
replenishment and tracking through to end-user has occurred.
 Advise and support Program staff to verify that distribution has occurred according to the intentions
and plans of the donors, and project partners.
Fleet Management:
 Supervise and coordinate all logistic matters relating to transport and fuel management, to ensure
that vehicles are insured, asset managed correctly, being driven safely, maintained appropriately,
damages are reported.
 Organize field movements for staff members (flight and hotel booking, rental taxi, etc.).
 Ensure that vehicles internal equipment (tools, communications etc) are complete and serviceable.
and that usage of fuel is correctly supervised, and logged and recorded.
 Control regularly that all documentation required is filled in timely and precisely.
 Supervise the rental Service Contracts for vehicles.
 Control all documentation related to vehicles (Log Books, Fuel Consumption...).
 Consolidate and control the Fuel Consumption Follow Up from all drivers.
Procedures and Reporting:
 Comply with all the reporting requirements from HQ and Country level.
 Prepare the Monthly Logistical Report for the Head of Office and HQ.
 Present all consolidated monthly reports as required according to SIF guidelines
 Maintain accurate filing systems, with documented and supported records of action for audit.
purposes, and submit weekly and monthly logistics reports to the in-country management team.
 Prepare procurement plan (order follow up, ongoing procurements, deliveries …etc.).
 Prepare Stocks Situation follow up and report (Deliveries received, damages, stocks requests).
 Keep track of quality, quantity, stocks levels, delivery times, transport costs and efficiency.
 Follow up SIF vehicles (maintenance, Incidents, suppliers relation).
 Assets list (Repartition of assets, maintenance, problems).
Compliance:
 Ensure compliance with SIF policies and procedures, donor regulations and local laws.
 Ensure that the procurement and disposal of commodities are in line with applicable licenses and are
properly documented.
 Ensure that vendors’ eligibility screening is carried out in a timely manner, updated regularly, and,
recorded appropriately.
 Manage all types of contracts with suppliers and service providers.
 Meet any ad hoc donor requirements in a timely and complete way.
 Telecommunication and Information Technology Management.
 Accounts for the overall compliance with the Communication and IT procedures.
 Supervise and secure effective use of the entire telecommunication and IT system
 Supervise all the telecommunication costs.
Human Resources:
 Manage all staff within department with integrity and foresight, and in accordance with HR
procedures and policies to ensure that they maintain the highest standards of accountability and
professionalism.
 Ensure that staff supervised are evaluated regularly, trained and/or mentored in a structured
accountable manner, and written records of such are retained.
 Oversee the recruitment, selection and performance of logistics team.
 Logistics Manager involves the responsibility of a team but also of its efficiency, which means that by
having no results over the long term s/he must be capable of training / sanctions / recommendations
for more appropriate position.

Manage all procurement and logistics activities implemented and ensure the success of the overall
procurement activities, including efficient utilization of resources in accordance with the AAHs’
requirements and procedures.
 Prepare and implement a comprehensive procurement plan considering strict adherence to
deadlines, priorities, and availability of financial resources, operational feasibility, procurement
modalities, and alternative scenarios.
 Establish and maintain procurement and logistics systems and processes, which ensure effective
program delivery.
 Set up systems and administer all EUBAM assets, to supervise the performance of inventory control
and assets management.
 Source and deliver quality goods and services, vendors’ database, prequalification of suppliers,
standardization of equipment, simplification and grouping of procurement processes.
 Manage local and international procurement and contracting activities, including solicitation
processes, evaluation, selection, and contract issuance.
 Develop and update on a regular basis a roster of suppliers. Ensure that AAH suppliers are selected
based on an open and transparent competition.
 Manage procurement contracts and perform the relevant functionalities.
 Assist and train the personnel on procurement and logistics issues in accordance with the AAHs’
policies and procedures, as necessary.
 Elaborate an internal control system in accordance with the AAHs’ policies and procedures, report
any identified weaknesses, and suggest remedial action(s).
 Prepare reports on the status of the overall program procurement and contracting processes.

Manage all departments upgrading, operational and new projects through PMO unit applying PMI
standards in project management including managing people, budgets, and results.
 Implement and manage the project on a day-to-day basis, coordinate the implementation of the
respective activities based on the relevant project document, including, as needed, supervision and
guidance of other project staff, consultants and experts with a view to achieving project results.
 Ensure the timely and quality delivery of planned project activities.
 Develop comprehensive/detailed project work-plans that include all project activities and roles and
responsibilities of the stakeholders and set-out corresponding milestones.
 Monitor the progress of implementation of project activities and key event schedules, review the
work- plans and set deadlines, and monitor the financial resources and accounting to ensure accuracy
and reliability of financial reports.
 Mobilize goods and services to support project activities, including Call for Proposals, drafting TORs
and works/product requirements and specifications.
 Manage and monitor project risks initially identified, submitting information on the new risks and
possible mitigating measures to the Project Board for consideration and updating the status of these
risks by maintaining a Project Risk Log.
 Assume responsibilities in line with the office Internal Control Framework and act as a `first authority`
for Project transactions.
 Ensure the adherence of project activities to the existing financial, procurement and administrative
processes that are in line with prevailing OOREDOO rules and regulations and, at the same time,
observe the project timelines.
 Ensure that gender equality is pursued in all project activities and reflected in work plans, budgets,
reports, research, analyses and, where relevant, analyzed in detail.
 Direct responsible on managing many projects with total budget more than 10 million USD such as:
1- Renovation for OOREDOO headquarter, 5 showrooms, and two warehouses.
2- Digitization project for internal operations as part of improving sustainability index of corporate.
3- Integration of renewable energy for OOREDOO facilities (solar energy sources).

Monitor and update monthly financial report and project’s progress to Project Manager.
● Monitor project expenditure and contracts/agreements with project partners and counterparts on
project implementation.
● Assisting the Project Manager in preparation of project reports.
● Assist the Project Manager in data analysis, field work coordination and data encoding.
● Assist the project in activity planning framework and strengthen the implementation of the target
group including work plan preparation.
● In cooperation with other project members, organize meetings, workshops, study tours and training
courses and facilitate workshops, discussions and consultations with communities and stakeholders
under the projects.
● Represent the project in meetings with government and project partners and take minutes of project
meetings when required.
● Work with relevant colleagues to collect and compile all available data and information on the status,
key threats, and issues related to project and present field data gathered for further analysis and for
communications’ products.
● Provide the Line Manager with information on regulations, decision and legal decrees relevant to
project activities and approaches.
● Perform administrative tasks such as support logistics (e.g. procurement of field equipment, visits,
travels, etc.) for the project, provide translation and interpretation when required, set-up project
filling system to be applied and followed by all project staff.
● Preparation of Tender documents that includes :( BOQ – Cost estimate – Technical Specifications –
Contract Conditions – Contract Form – Tender documents …etc).
● Develop and maintain database of all technical reports, presentation, maps, data and information,
pictures produced by the project as well as list of organizations and companies working in related
fields, related products, etc.
● Work with other awareness projects and environmental NGOs in the project areas when required
Establish relations and keep regular contact with key partners (multi-sector, government and
nongovernment) at local and national levels (for implementation and networking/lessons sharing).
● Meet regularly with Government counterparts, establish and convene regular meetings of the project
steering committee.
● Administered technical reports and analyzed commercial benefits for client at each stage of projects
via implementation of cost-effective and integrated infrastructure solutions.
● Developed and delivered technical and financial proposals for projects. Forecasted future risks and
opportunities by conducting feasibility studies and impact assessment for large-scale infrastructure
projects.